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Government Of Assam Health & Family Welfare Assam State Blood Transfusion Council

VBD Camps

Outdoor Voluntary Blood Donation Camps are Organized in Three Phases

  1. Pre-camp
  2. Camp
  3. Post-camp

Pre-camp phase

  1. The blood bank estimates its requirement of blood units for a particular period.
  2. Based on the availability of blood units in their stock, they determine the number of blood units required by them through camps.
  3. Blood Banks provide their requirement to the Blood Donor Organisation and request to arrange camps for them.
  4. Blood Donor Organisation coordinates with various schools/colleges/universities, industries, religious bodies, etc for organizing camps.
  5. Date, time and venue are fixed with the organisers.
  6. The number of donations required is discussed with the organisers.
  7. Organisers provide a list of committed healthy blood donors
  8. Blood Donor Organisation liaises with Blood Bank and the camp givers about a mutually convenient date.
  9. Blood Banks takes a prior permission from SBTC.
  10. Medical Director of the Blood Bank visit the site of the venue to inspect its suitability for the camp - A checklist may be provided to the organiser
  11. Few days before the camp, NGO/ Social Worker/ Donor Motivator can arrange a talk on the importance of voluntary blood donation to the potential donors.
  12. IEC materials on the subject should be provided to the organisers to be displayed in their working premises.
  13. Media may be approached to give adequate coverage to the camp.
  14. Sponsor may be located to provide financial support for media coverage, refreshment, publicity material and to honour blood donors through badges/pins.
  15. Relevant correspondence should be documented for future reference.

Camp Phase:

  1. The blood bank team arrives at the venue of camp well before the time given to donors.
  2. Supervise the venue for adequate facilities like space, furniture, heaters/coolers.
  3. Inspect pre-donation, donation and post-donation areas as per standards.
  4. Liaise with the Organiser and Voluntary Donor Organisation.
  5. IEC materials and banners should be displayed everywhere.
  6. Arrange for inauguration of the camp by a celebrity.
  7. The camp should be started on time.
  8. Screening and medical examination of blood donors by Medical personnel.
  9. Over-crowding of the area should be prohibited.
  10. Comfortable and adequate seating arrangement for blood donors.
  11. Bleeding area should have adequate lighting and proper ventilation.
  12. Bleeding procedures should be as per standards.
  13. Provision for donor refreshment
  14. Provision for cold chain maintenance.
  15. Provision for management of donor reactions.
  16. Area should be cordoned off from other persons.
  17. Camp should be completed at the stipulated time.
  18. All the discarded blood bag tubing and needles have to be segregated separately for disposal as per bio-safety protocols and waste management.
  19. Needles, lancet and syringes should be destroyed with the needle cutter.
  20. The entire area should be cleaned with a disinfectant (sodium hypochorite - working area and phenyl or bleaching powder- floor) after the camp is over.
  21. The collected units should be kept under cold chain maintenance.
  22. Before leaving the camp premise, Blood Donors and Organisers should be appreciated for their gesture. They should be encouraged to donate again and organize similar camps in future.
  23. The blood bank team should reach their destination in time.

Post-Camp Phase:

  1. Medical Director must send letters of appreciation to the Organiser for arranging the camp.
  2. They should be encouraged to organize similar camps on a regular basis.
  3. Blood Donors of the camp should receive thank-you letters and blood group cards either individually or through their particular organization.
  4. Constant touch with blood donors should be maintained through birthday cards, anniversary cards, etc.